Applicant Privacy Policy

Applicant Privacy Policy

Flybe is committed to respecting your privacy and understands that it is important for you to have visibility over how we will use your personal information when you apply for a role with us.  Please read this applicant privacy policy (the “Policy”) carefully and if you have any queries, please contact us using the details set out in section 2 below.

1. INTRODUCTION

We are Flybe Limited (having company number 12875147) of 2nd Floor, Diamond House, Birmingham Airport, Birmingham, England, B26 3QJ “we” or “us”. When you apply for a position with us via our recruitment website (the “Website“), we will collect, process and store your personal information for the purposes of assessing your suitability for a role and as part of our wider recruitment process.

We are a data controller in respect of the personal information we collect from (or about) you and are required to comply with applicable data protection laws (including UK GDPR) when we process your personal information. This Policy details how we process personal information and your rights in respect of your information.

If you would like this notice in another format (for example, audio, large print, braille) please contact us using the contact details provided below.

2. HOW TO CONTACT US

If you have any questions about this Policy or personal information that we hold about you, or you wish to exercise your rights in accordance with section 11, please contact us using the details set out below:

Controller Flybe Limited
Address FAO: HR Data Controller, PO Box 929, Exeter. EX1 9AP
Email Recruitment@flybe.com

In addition, you have the right to make a complaint at any time to the Information Commissioner’s Office, the UK supervisory authority for data protection issues (www.ico.org.uk).

If you are an individual situated in the European Union, you can also contact our EU representative with your data protection questions:

EU Representative Waystone Compliance Solutions (IE) Limited
Address 3rd Floor, 76 Lower Baggot Street, Dublin, 2, Ireland
Email Flybe.EURep@waystone.com

3. CHANGES TO THIS POLICY

This version of the Policy was last updated on  22nd March 2022.

This Policy may be updated from time to time.  If the change materially impacts upon your rights we will inform you of changes made to this Policy by email.  Otherwise, we will post an updated version of this Policy to the Website and include a link to the updated version in any emails that we send to you.

4. PERSONAL information

We collect the following personal information from you when you apply for a role on the Website:

Type of personal information Personal information includes:
Applicant Data
  • full name
  • email address
  • telephone number
  • curriculum vitae (CV)

We may also collect data about you which you make publicly available on websites such as Linkedin and may contact you via such third party websites if we believe you may be interested in hearing about roles at Flybe.

We will not ask you to submit special categories of personal information via the Website, however, in the event that you provide us with special category personal information (e.g. in your CV), you consent to us processing it for the purposes set out below. We may also process this data to determine whether any reasonable adjustments need to be made for your interview and to ensuring meaningful equal opportunity monitoring occurs. Special categories of personal information include:

  • health and disability information;
  • racial or ethnic origin (i.e. nationality);
  • political opinions;
  • religious beliefs;
  • sexual orientation;
  • criminal convictions; and
  • any other characteristics as protected by law governing your employment contract

6. HOW WE USE YOUR PERSONAL INFORMATION

We are required to tell you what we use your personal information for. Your personal information (whether we have collected it online, requested it as part of the application or you have voluntarily provided us with it) will only be processed as part of the recruitment process including for the purposes of contacting you about a potential role, processing your application, assessing your suitability for the role, contacting you about the outcome of any application and to fulfil our legal obligations by ensuring the proper selection, screening and administration of our future employees.

If you are an unsuccessful candidate, we will also continue to process your data as part of our Talent Pool scheme which is our archive of unsuccessful applicant’s data that we review when a further employment opportunity arises at Flybe. If you are an unsuccessful applicant and do not want us to process your personal information for this purpose, please contact us using the details provided above in section 2.

When we process your personal information, we need to make sure that we have established a valid legal justification (known as a “lawful basis”) for the use of that data. Our legal basis for processing your personal information for the purposes above is legitimate interests and the fulfilment of our legal obligations. It is in our legitimate interests to ensure that we are recruiting high calibre candidates to create a thriving and diverse workforce that will help drive our business forward. Where necessary, we will also need to process your data to ensure we are complying with our legal obligations under applicable laws (such as employment laws in the UK and to ensure you are eligible to work in an airline environment).

As above, if you provide us with special category data you consent to us processing such data for the purposes set out in this policy.

We will only share your personal information with third parties where this is necessary to enable us to assess your suitability for a role or where we are legally obliged to do so. For example, we may share your personal information with third parties who assist us in the administration of our recruitment procedures.

We enter into agreements with our data processors and any other third party that we provide your personal information to requiring such parties to respect the security of your personal information and to treat it in accordance with the law (including the UK GDPR).

We do not allow our data processors to use your personal information for their own purposes and only permit them to process your personal information for specified purposes and in accordance with our instructions. This way we can make sure that your personal information is always protected when processed by these third parties.

8. INTERNATIONAL TRANSFERS

In certain circumstances it may be necessary for us to transfer your personal information outside of the UK and the European Economic Area (“EEA“) to countries that do not provide equivalent levels of legal protection for personal information as those in the UK and the EEA.

Whenever we transfer your personal information outside of the UK or the EEA, we ensure that the necessary protections (as required by the applicable data protection laws of the UK) are in place prior to any such transfer, for example, standard contractual clauses approved by the UK ICO.

Please contact us if you want further information on the specific mechanism used by us when transferring your personal information out of the UK and EEA.

9. DATA SECURITY

We take the security of your personal information very seriously and have put in place physical, technical and organisational measures to safeguard your personal information from unauthorised access, use or disclosure as required by applicable law and in accordance with good industry practice. We will always keep these under review to make sure that the measures we have implemented remain appropriate. You can obtain further information about these measures from us using the contact details provided in section 2 above.

While we will use all reasonable efforts to safeguard your personal information, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal information that are transferred from you or to you via the internet.  If you have any particular concerns about your personal information or if you notice anything suspicious, please contact us using the contact details at section two above.

10. DATA RETENTION

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, as described in section 6. As set out above, for unsuccessful applicants, unless you ask us not to, we will retain your personal information as part of our Talent Pool  on the basis that a further opportunity could arise in the future that we may consider you for. In this case, your information will be kept for a maximum of from the date of your original application.

For successful candidate, the personal information that you provide to us during the recruitment process will be held by us in accordance with our employee privacy policy, a copy of which will be provided to you as part of the employment process.

Personal information which we no longer have reason to retain will be securely and effectively destroyed or permanently erased from our IT systems and we will also require third parties to destroy or erase such personal information where applicable.

11. YOUR LEGAL RIGHTS

As a data subject you have certain rights, under applicable data protection laws in relation to your personal information.  Relevant rights in this context include the right to:

  • request access to your personal information
  • request correction of your personal information
  • request erasure of your personal information
  • object to processing of your personal information
  • request restriction of processing your personal information
  • withdraw your consent to any processing, where our processing is based on your consent

If you wish to exercise any of the rights set out above, please contact us using the contact details provided in section 2 above.  We will respond to any rights that you want to exercise within a month of receiving your request, unless your request is complex, in which case it may take us longer and we will keep you informed of our progress.

 It will help us to carry out our searches and respond to you promptly if you include with your rights request the email address that you think that we will have on file associated with your records.  We may need to request further/specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights). This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Please be aware that there are exceptions and exemptions that apply to some of the rights, which we will apply in accordance with the applicable data protection laws.